Pragyanam School
Transforming Pragyanam School with Zoho
About CloudConics
Shaping the future with forward-thinking practices.
CloudConics is Zoho Advanced Partner and has been in business for almost 8 years having strong technical & functional expertise catering to customers across India, USA, UK & Australia. We are an Exclusive and Dedicated partner to ZOHO Corp, and we operate from Noida. Our team has been quite successful in helping organizations solve problems and simplifying their work through the customization of ZOHO’s Business applications, Collaboration Applications, Custom built applications, and 3rd party integrations with Legacy applications & ERP systems.
Zoho One Case Study
Name: Pragyanam School
Project Duration: 2 Months
Number of Users: 3
Functional Scope:
- Budget Management
- Vendor Management
- Purchase Order Approval Workflow
- Invoice Approval Workflow
About Pragyanam School
Nestled in the heart of Gurugram, Pragyanam isn’t just your average K-12 school. We’re a dynamic educational institution, brought to life by the visionary minds behind Footprints Childcare and powered by the FP Life Education Foundation, a registered entity under the Companies Act of 2013. Our journey began with a dream nurtured by the brilliance of IIT-IIM alumni, the same trailblazing group that gave life to Footprints Childcare. Just as Footprints revolutionized childcare, Pragyanam aims to redefine education. We believe that learning should be a thrilling adventure, and our mission is to unlock the boundless potential within every student.
Problem Descriptions
Budget Tracking
Budget tracking was handled manually, with limited real-time visibility into expenses and budget utilization.
Purchase Order Management
Purchase Orders were created without a structured or standardized approval workflow.
Invoice Validation
Invoices were raised without proper validation against approved Purchase Orders, increasing the risk of errors.
Approval Transparency
Lack of visibility into approval status caused delays in decision-making and payments.
Access Control
Multiple stakeholders were involved in the process, but there was no role-based access control to define responsibilities.
Our Solution Approach
Centralized Financial Management
We developed a custom Zoho Creator application to bring budget management, purchase orders, and invoices onto a single platform. This eliminated scattered data and enabled complete process visibility..
Structured PO Approval Workflow
A role-based approval workflow was designed where Purchase Orders are automatically routed to the approver. Each approval or rejection is logged with comments for transparency
Invoice Creation with PO Validation
Invoices can be created only after the corresponding Purchase Order is approved. This ensured compliance and prevented unauthorized or duplicate billing
Invoice Approval & Payment Control
An invoice approval process was implemented to validate invoices before payment. This reduced errors and ensured payments followed defined approval policies.
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Contact Info.
Tower - 4, NX One, B-1001, Amrapali Leisure Valley, Greater Noida, Uttar Pradesh 201301
