Footprints Childcare

Transforming Footprints Childcare with Zoho

Name: CloudConics Consulting
Address: NX-ONE, Tech Zone IV, Plot No. 17, Gaur Chowk, Amrapali Dream Valley, Greater Noida, Uttar Pradesh, 201301, IN
Telephone: +91-9211308401

About CloudConics

Shaping the future with forward-thinking practices.

CloudConics is Zoho Advanced Partner and has been in business for almost 8 years having strong technical & functional expertise catering to customers across India, USA, UK & Australia. We are an Exclusive and Dedicated partner to ZOHO Corp, and we operate from Noida. Our team has been quite successful in helping organizations solve problems and simplifying their work through the customization of ZOHO’s Business applications, Collaboration Applications, Custom built applications, and 3rd party integrations with Legacy applications & ERP systems.

Zoho One Case Study

Name: Footprints Childcare

Project Duration: 3 Months

Number of Users: 16

Functional Scope:

Purchase Order
Budget Creation
Invoice
3rd Party Integration
Customer Support

About Footprints Childcare

We are Footprints Preschool & Daycare, a proud community of 53362 parents across more than 196 centers in 27 cities. Founded by IIT and IIM alumni, we are dedicated to holistic child development through the US-based HighScope Curriculum, which promotes social, emotional, and cognitive growth.Children's Safety is at the heart of everything we do. With our child-safe infrastructure, live CCTV access, and instant updates through our ParentConnect App, we ensure you are always connected to your child.How do we combine care, innovation, and excellence to give your child the best start in life? Explore With Us.

Problem Descriptions

Separate Budget Creation for Many Items

Create individual budgets for multiple items to track and manage spending with clarity. This helps you plan expenses accurately and maintain full control over each category.

Link Purchase Order to Budget

Connect every purchase order to its respective budget for better financial alignment. This ensures spending stays within planned limits and provides real-time visibility of budget usage.

Purchase Order Not Exceed the Budget Amount

The system automatically checks and prevents purchase orders from crossing the assigned budget. This avoids overspending and ensures financial discipline at every step.

Approval Process for Purchase Order

Enable a structured approval workflow for all purchase orders. Managers can review, approve, or reject requests, ensuring transparency and proper authorization before processing.

Attach Invoice with Purchase Order

Easily attach invoices directly to purchase orders for better record-keeping. This keeps all documents organized in one place, simplifies audits, and speeds up the verification process.

Our Solution Approach

Add Vendor Details in the System

Easily add and manage complete vendor information in one place for quick reference, smooth communication, and accurate purchase tracking.

Create Separate Budget for Items

Set individual budgets for each item to maintain precise spending control and ensure every purchase aligns with your financial plan.

Create Purchase Order and Tag Budget on PO

Generate purchase orders and link them directly to their respective budgets. If multiple POs are created under the same budget, the system ensures the total PO amount never exceeds the allocated limit.

Approval Process After PO Creation

Once a PO is created, send it directly to the approver for review and approval. If the PO includes any advance amount, the approved request is automatically forwarded to the finance team via email for further processing.

Tag PO Under Invoice

Attach invoices directly to the related purchase order. For multiple invoices under the same PO, the system ensures the total invoice amount never exceeds the PO value.

Create Role and Profile

Define user roles and access permissions to maintain security, streamline operations, and ensure users only access the features relevant to their responsibilities.